Email signatures can serve more than just including your contact information; they can be a powerful tool to promote your business and achieve various goals.
This article will explore ways to use your email signature to achieve business objectives such as branding, social media promotion, lead generation, customer engagement, and more.
Whether you're a small business owner, marketer, or sales professional, you'll find valuable tips on optimizing your email signature to boost your business.
44 ideas on how to use email signatures for both business and personal use
- Branding: Use your email signature to promote your business name, logo, and website.
- Contact information: Include your mobile or home phone number, email address, and physical address in your signature.
- Social media links: Add links to your company's social media profiles, such as Facebook, Twitter, and LinkedIn.
- Professional title: Include your job title or position within the company.
- Call to action: Use your signature to encourage recipients to take a specific action, such as visiting your website or contacting you.
- Promotions or events: Include information about upcoming promotions, webinars, or events your business is hosting.
- Testimonials: Add a quote from a satisfied customer to build trust and credibility with your recipients.
- Legal Disclaimer: If you are in a regulated industry, you may need to include a disclaimer in your email signature.
- Awards or certifications: Include any relevant awards or certificates your business has earned to showcase credibility.
- Marketing collaterals: Add links to your company's brochures, case studies, white papers, or other marketing materials in your signature.
- Employee signatures: Standardize the signatures of all employees to promote consistency and professionalism across all communications.
- Referral program: Include a referral program in your signature, encouraging recipients to refer their friends and colleagues to your business.
- Surveys or feedback: Use your signature to invite recipients to take a survey (NPS) or provide feedback about your business.
- Newsletter or blog: Use your signature to encourage recipients to subscribe to your company's newsletter or blog.
- Job openings: Include a link to your company's careers page in your signature to promote any current job openings.
- Promote new products or services: Use your signature to inform your recipients about any new products or services your business offers.
- Promote customer loyalty program: Use your signature to promote any customer loyalty program your business has in place.
- Support and service hours: Use your signature to let your recipients know when your business is available for support or customer service.
- Promote your company's value proposition: Use your signature to highlight what sets your business apart from the competition.
- Industry news or updates: Use your signature to share industry news or updates that may be relevant to your recipients.
- Cross-selling and upselling: Use your signature to promote related products or services that may interest your recipients.
- Discounts or special offers: Use your signature to promote current discounts or special offers your business is running.
- Multi-language support: If your business supports multiple languages, you can use your signature to let your recipients know which languages you can help.
- Environmental or sustainability efforts: Use your signature to highlight any ecological or sustainability efforts that your business is undertaking.
- Charitable or community initiatives: Use your signature to promote any charitable or community initiatives in which your business is involved—links to Patreon.
- Partnerships or collaborations: Use your signature to showcase any partnerships or collaborations your business has formed.
- Video introduction: include a video introduction in your signature for a more personal touch.
- Personalized greetings: Add a personalized greeting or message to your signature to make it more personable.
- Share your availability: Use your signature to let your recipients know your availability for meetings or calls.
- Book a demo: Use your signature to promote the ability to book a demo or consultation with your company, and include a link or button to make it easy for recipients to schedule a call.
- Showcase your team: Include photos and brief bios of your team members in your signature to introduce them to your recipients.
- Share your company's mission statement: Use your signature to share your company's mission statement and values.
- Share your company's awards: Use your signature to showcase any awards you have won.
- Showcase your company's portfolio: Use your signature to showcase your portfolio and previous work.
- Share your company's guarantees: Use your signature to promote your company's warranties.
- Share your company's free trial or demo: Use your signature to promote any free trial or demo your company offers.
- Share your company's mobile app: Use your signature to promote any app your company has created and encourage recipients to download it.
- ProductHunt launch: Every vote counts! Use your signature to promote your latest product launch on ProductHunt, and include a link to your product's listing on the website.
- Share Google map location: Use your signature to include a Google map link or button to your company's site, making it easy for recipients to find your office or physical location.
- Reservation and book a seat: Use your signature to promote the ability to reserve or book a seat, such as for a workshop, and include a link or button to make it easy for recipients to schedule and secure their spot.
- Photo of products or apartments: Use your signature to include a picture of your products, apartments, or properties for sale, making it easy for recipients to see what you offer.
- Link to marketplace pages: Use your signature to include a link to your company's marketplace page, such as Amazon, Etsy, or eBay, making it easy for recipients to find your products.
- Include a SoundCloud or podcast link to showcase your audio content and make it easy for recipients to listen to your latest episodes or tracks.
- Include a message wishing recipients a happy holiday season, such as "Wishing you a happy holiday season!" or "Happy holidays from our team!"
Are You Ready to Create Your Email Signature?
MySignature makes creating a professional email signature quick and easy. It allows users to add images and links to their signatures, so you can incorporate relevant branding, contact information, or other details in your signature without having to manually code HTML or create a complicated signature design.
With MySignature, you can easily create professional, branded email signatures for your entire team and track the performance of your email campaigns. Sign up for a free trial now and see the difference it can make for your business!
Written by
Vasyl Holiney
Vasyl is a Product Marketing Manager at MySignature with experience in SEO and Growth. He has been featured on HubSpot, The Next Web, ActiveCampaign, and other well-known marketing blogs.