How to Add an HTML Signature to Outlook

Contents of the guide:

• How to add your HTML signature to Outlook desktop?
• How to add HTML signature to Outlook 365?
• How to create an HTML signature in Outlook Mobile?
• How to troubleshoot common Issues with Outlook HTML Signatures?
• Create and set up a new email signature in minutes

Are you looking to make your emails stand out with a professional and eye-catching signature? Adding a custom HTML signature to Outlook can help you achieve just that. In this guide, we'll walk you through creating and adding an HTML signature file to your Outlook email client, whether you're using Outlook Desktop or Web client.

How to create your Outlook HTML signature?

Before we dive into adding the signature to Outlook, you must create your HTML signature file. If you need to get more familiar with HTML, don't worry! Plenty of tools are available to help you create a stunning signature without any coding knowledge.

Pro Tip: Want to create a professional custom HTML signature without the hassle? Try using the Mysignature email signature generator. It offers a variety of Outlook HTML signature templates that you can customize to fit your needs.

Now that you know how to create your signature, let's look at some examples for inspiration.

Examples of Outlook email signatures

Here are a few examples of effective HTML email signatures for Outlook!

These examples showcase different styles and information you can include in your Outlook html signature template.

With these examples in mind, let's add your signature file to Outlook Desktop.

How to add your HTML signature to Outlook Web Client?

Now follow these steps to add your custom HTML signature to Outlook:

1. Open the Outlook web client in the Chrome browser.
2. Click the "New Email" button. Then find the Signatures icon and click on it.
3. Create a new signature with your HTML code.
4. Give your signature a name and click "OK."
5. In the "Edit signature" box, type any text, select it, and copy it.

Now, you need to open the page inspector. Press the F12 key. Press Ctrl+F to search within the code, and paste the text from the email signature field. When you find this text in the code, select the all line where it appears. Click "Edit as HTML."

Now return to your email signature HTML code and copy it. Paste your HTML code into the Outlook signature, replacing the code of selected line.

As you can see, your email signature has now been added to Outlook. Close the Chrome inspector. Click "Save" to save the email signature.

Now, reload the page. Click "Compose New Email," and select the email signature you created from the list. Your HTML email signature is now added, and all links and buttons should work.

You can send a test email to check if everything is correct. That's it! This is how to add an HTML email signature to Outlook.

How to add your HTML signature to Outlook Web Client? (Video)

Let's discover together how to create the perfect signature for your Gmail. Watch our video and learn how to do it flawlessly.

How to create an HTML signature in Outlook Mobile?

Creating an HTML signature in Outlook Mobile is a bit more limited, but you can still add a basic signature:

1. Open the Outlook app on your mobile device.
2. Tap the menu icon (three lines) in the top left corner.
3. Tap the gear icon to access Settings.
4. Scroll down and tap "Signature".
5. Enter your signature text. While you can't directly input HTML, you can use basic formatting like bold and italics.
6. Tap the checkmark or "Save" to confirm your changes.

Note: For a full HTML signature on mobile, it's best to create it on a desktop first, then it will sync to your mobile device.

Now that we've covered how to add signatures across different versions of Outlook, let's address some common issues you might encounter.

How to troubleshoot common Issues with Outlook HTML Signatures?

Sometimes, your html email signature outlook might not display correctly. Here are a few tips to help:

• Ensure your images are hosted online and use absolute URLs.
• Keep your HTML code simple and clean.
• Test your signature on different devices and email clients.
• Check if your Outlook 365 html signature is compatible with various email providers.
• If your signature isn't appearing, verify that the signature file is in the correct signature folder on your computer.

With these troubleshooting tips in mind, you're now well-equipped to create and manage your Outlook HTML signature effectively.

Adding a custom HTML signature to Outlook enhances your email communication and professionalism. Whether you're using Outlook desktop, Office 365, or mobile, you can create a signature that represents your brand. Ready to create your own? Try the Mysignature email signature generator today and elevate your email game in minutes!