How to add or change your email signature in Outlook for Mac: A step-by-step guide

Contents

• Intro
• Create an email signature in Outlook for Mac
• Set up an email signature in Calendar invites in Outlook for Mac
• Add a signature automatically to all messages in Outlook for Mac
• How to change a signature in Outlook for Mac
• Create a professional Outlook signature in minutes
• How to design an email signature for Outlook [video]
• Explore more email signature guides for Outlook [guides]

Your email signature is more than just a sign-off; it’s a vital part of your personal or business brand. If you want to set up a new Outlook signature or update an old one, we’ve got you covered. Here’s a straightforward guide to help you create, customize, and manage your Outlook Mac signature with ease.

Create an email signature in Outlook for Mac

So, you want to set up a new signature in Outlook? If you’ve never done this before, don’t worry. It’s not a difficult task.

Here’s how to add signature in Outlook for Mac:

1. Open Outlook for Mac.
2. Then, click “Outlook” in the top menu and select “Settings.”
3. In the “Settings” window, click on “Signatures.”
4. Click the plus sign (+) to create a new signature or select an existing one to edit.
5. Enter your information like name, phone number, and any other details. You can also insert images or links.
6. Name your signature and click “Save.”
7. If you want this signature to appear on all new emails, select it as the default for new messages and replies.

That’s it — your signature is now ready to use!

Set up an email signature in Calendar invites in Outlook for Mac

Your calendar invites can say as much about you as your emails. Including a signature in your Outlook for Mac calendar invites helps ensure consistency in all your communications.

Here’s how to set up an email signature in Outlook for Mac in Calendar invites:

1. Open Outlook for Mac.
2. Then, click “Outlook” in the top menu and select “Settings.”
3. In the “Settings” window, click on “Signatures.”
4. In the Signature Editor, you can select an existing signature or create a new one specifically for your calendar invites. This allows you to customize your communications based on context.
5. To ensure that this signature is added to all of your calendar invites, use the drop-down menu under “Choose default signature” to select your desired signature for these communications.

Add a signature automatically to all messages in Outlook for Mac

In addition to saving you time, setting up automatic signatures in Outlook for Mac allows you to tailor your communications for different scenarios. You can have different signatures for each of your email accounts, ensuring that you share the right information with the right audience. You can also customize whether a signature appears on new messages, replies, or forwards, giving you flexibility in how you present yourself in different contexts.

Here’s how to add a signature automatically to all messages in the new Outlook for Mac:

1. Open Outlook for Mac.
2. Then, click “Outlook” in the top menu and select “Settings.”
3. In the “Settings” window, click on “Signatures.”
4. In the “Choose default signature” section, select the account for which you want to set a default signature. If you have multiple accounts, you’ll need to set the default signature separately for each one.
5. To add a signature to all new messages, set the “New messages” option.
6. To include a signature in all replies or forwarded messages, set the “Replies/forwards” option.

How to change a signature in Outlook for Mac

Maybe you’ve recently updated your job title, changed your phone number, or just want a new look for your email sign-off. Whatever the reason, changing your email signature in Outlook for Mac is quick and easy.

Here’s how to change signature in Outlook on Mac:

1. Open Outlook for Mac.
2. Then, click “Outlook” in the top menu and select “Settings.”
3. In the “Settings” window, click on “Signatures.”
4. Select the signature you want to edit
5. Under “Signature” in the right pane, update your signature.

How to design an email signature for Outlook