How to add HTML email signature to Gmail

Table of contents

• What is an HTML email signature?
• How to add an HTML email signature in Gmail
• Insert an HTML signature in Gmail with automatic installation
• Insert your own HTML in Gmail signature
• Tips for creating a strong Gmail signature
• Use a clutter-free design
• Use a hierarchy to highlight important information
• Add social media icons
• Add an eye-catching CTA
• Make links trackable
• Use email signature generator
• Explore more email signature guides for Gmail

Simple email signatures with just your name and position often fail to make a strong impression. However, a clickable HTML email signature is a highly effective tool for enhancing your professional reputation and increasing your brand’s visibility. By including easy access to your social media links, website, blog, and other online platforms, you can increase engagement and drive business and personal branding success.

In this article, you will learn how to add an HTML signature to Gmail and, what’s more, how to create it the right way.

What is an HTML email signature?

A Hypertext Markup Language (HTML) signature is a piece of text that appears at the bottom of your online message.

Its ability to display images in different sizes, colors, and shapes, add tracking links, lines or dots, and other design elements distinguishes it from simple and common plain text.

How to add an HTML email signature in Gmail

Unfortunately, Gmail still doesn’t include an HTML editor in its email signature settings. This means that you can’t code or edit your signature’s HTML directly from within Gmail. However, you can create your own Gmail HTML signature or use a signature generator to do it for you. We cover both methods below.

Insert an HTML signature in Gmail with automatic installation

Adding a responsive HTML signature to your Gmail account is a breeze with MySignature’s free signature builder. Forget about the hassle of editing code or styling a signature in word processing or design apps.

Just enter your personal details and select the design features you need, like social media icons, images, custom buttons, banners, and disclaimers. MySignature will generate a professional HTML email signature for Gmail for you and even install it directly into your account. All you have to do is sign in with your Gmail credentials.

Prefer not to sign up? No problem. You can export your signature as HTML and manually paste it into Gmail’s settings menu.

As you can see, the process is really simple. On top of that, once you experience the professional touch of MySignature, you’ll never want to go back to your default signature.

Insert your own HTML in Gmail signature

Creating a working HTML signature using word-processing apps like Microsoft Word or Google Docs can be problematic. These programs often insert extra styling that can disrupt your original design when imported as HTML.

Here’s a better approach to creating your HTML signature for Gmail:

Step 1:Use Microsoft Word or Google Docs to design your signature layout.

Step 2:Note that it’s important to clean the HTML at this point. Copy your signature design from Word or Docs and paste it into your HTML editor. Use the cleaning function in the HTML editor to strip away any unwanted formatting.

Step 3:Edit the cleaned HTML signature code in the editor to fine-tune the styling and spacing to your preference.

Step 4:Copy the refined signature from the HTML editor.

Step 5:Finally, you need to insert HTML signature in Gmail. For this, Open the Gmail app, click the settings gear icon in the top-right corner, and select “See all settings.” Scroll down to the “Signature” section, create new signature, or edit an existing one. Paste the HTML code into the Gmail signature edit box. Scroll down and click “Save changes.”

Step 6:Write a new email message to ensure your professional email signature appears correctly.

Now that you know how to add HTML signature to Gmail, let’s discuss how to make the most out of this powerful tool.

How to create an HTML email signature for Gmail?

Let's discover together how to create the perfect signature for your Gmail by adding your HTML.
Watch our video and learn how to do it flawlessly.

Tips for creating a strong Gmail signature

Here are some tips to help you create a strong and impactful Gmail signature.

Use a clutter-free design

A clean design is key to a strong email signature. Use plenty of white space and a clear font to ensure readability. Incorporate your branding elements, such as your logo/photo and colors, but keep the overall design minimalist. This makes your signature look polished and ensures it is easy to read on all devices.

Use a hierarchy to highlight important information

Utilize design hierarchy to direct readers’ attention to the most important elements of your signature. For instance, make your name the largest element, with your title below it in a smaller font. This structure helps your reader quickly identify and understand the key information.

Add social media icons

You can drive traffic to your platforms and provide a more complete picture of your professional presence by linking your social media accounts through icons in your email signature. Be sure to only include icons for the platforms where you are active, and make sure that they match the overall design of your signature.

Add an eye-catching CTA

Turn passive readers into active visitors or customers with a well-placed call-to-action (CTA) in your Gmail signature.

Position your CTA at the bottom, use persuasive action words, and clearly state the value. Like, “Get 25% off your next purchase,” or “Sign up to our newsletter.” Keep your CTAs short and to the point for maximum effectiveness.

Make links trackable

So you have a few links in your email signature, including your social media icons and CTA. How will you know if anyone clicks on them? That’s where tracking analytics come in. You can then see how much traffic is coming from your email signature.

Use email signature generator

Want a professional email signature fast? Why bother designing, coding and testing it? Instead of experimenting with colors, fonts, and layout, just use MySignature. Add your personal details, contact information, photos, and links. Then choose your branding colors. You may want to use ready templates as is or customize them to your taste. When you’re satisfied, simply add your HTML email signature in Gmail.