Best Email Signature Software For Google Workspace and Office 365

Create and manage professional corporate email signatures for your employees in a simple, easy-to-use interface for Google Workspace, Office365, and MS Exchange.

  • 6 years of experience
  • 145 countries served
  • 750,000 users have already tried MySignature
  • 3,000,000 email signatures created
Signatures For Google Workspace
Best Email Signature Software For Google Workspace and Office 365

What is an email signature manager?

Email signature manager is a software tool that enables companies to centrally create, manage, and deploy professional email signatures for all employees. With its help, organizations can ensure consistent business branding, compliance with company policies, and up-to-date contact information in every email sent by their employees.

Try MySignature, a robust email signature management solution that integrates seamlessly with Google Workspce and other services soon This email signature software is so easy to use that anyone can manage email signatures for your entire organization. Let's take a look at its core features.

Try Google Workspace Integration

MySignature email signature software features

Here's what you can do with the MySignature email signature management software:

Use professional email signature templates

MySignature offers a wide selection of professional email signature templates, allowing you to choose the perfect design that aligns with your brand identity. Alternatively, you can create a customized signature design that reflects your unique style and professionalism.

Use professional email signature templates

Easily manage all employee signatures

Easily manage and control email signatures for your entire organization from a centralized management panel. MySignature allows admins to install and manage email signatures for various groups, and teams.

Easily manage all employee signatures

Feel safe thanks to our Privacy First approach

MySignature doesn't collect unnecessary user data, read your emails or store personal information. We only have access to the data you provide in your signatures. MySignature is GDPR compliant.

Feel safe thanks to our Privacy First approach

Bypass spam filters

MySignature has a negligible impact on email deliverability, so you can use it for cold email campaigns and outreach without worrying about spam filters.

Bypass spam filters

Enjoy on-the-fly synchronization

One-way import from G-Suite, and signatures are pushed instantly! No need to press the sync button after assigning the signature.

Enjoy on-the-fly synchronization

Email signature management for professional teams

Effortlessly streamline your team's email signatures with MySignature and showcase your brand, engage prospects, and optimize your communication.

Marketing & Sales

MySignature add-ons, banners, and buttons help promote your content, increase event registrations, advertise special offers, allow you to schedule demo calls on Zoom or Google Meet, and more.


Every time you send an email without a signature, you lose potential leads. Dozens of well-designed signature templates on MySignature will help you build your personal brand, collect reviews for G2 or TrustPilot, and run campaigns on Product Hunt. Stop losing opportunities and get started today for free!


Attract new talent and streamline the hiring process with dedicated career call-to-actions (CTAs). Include company news and events in your email signatures to keep employees informed and engaged, fostering a stronger connection to your brand. Highlight policy updates and training sessions directly in your email signatures to ensure that important information reaches your team in a timely manner.

Real estates

Capture prospects' attention with targeted CTAs that showcase your listings and services, making it easy for them to engage with your offerings. Demonstrate your expertise and market knowledge by incorporating recent sales and success stories directly into your email signatures to build trust and credibility. Keep clients informed of new listings, open houses, and industry news by seamlessly integrating them into your email footers.


Drive client engagement with compelling CTAs that highlight your legal skills and services. Embed impressive case wins and client testimonials in your email signatures to instantly build trust and demonstrate your expertise.

Google Workspace signature management

Google Workspace signature management

Create and manage professional Gmail signatures for all G Suite (Google Workspace) users across all devices from a central location.

  • Provide G Suite users with a professional-looking email signature on their email client and on any web-enabled device.
  • With our email signature management for Gmail, you can manage signatures through an intuitive dashboard for users of all tech skills.
  • Email signatures will be automatically filled with contact information from your Google Directory.
Create an Email Signature
Office 365 signature management (coming soon)

Office 365 signature management (coming soon)

With MySignature's Office 365 email signature software, you can centrally create and manage professional Microsoft 365 signatures for all users on all devices.

  • Use an advanced drag-and-drop signature designer. No HTML knowledge is required.
  • Get email signatures on all devices when sending from Office 365. This includes mobile phones and Macs.
  • Use your Azure Active Directory to ensure all user contact information is accurate.
Exchange signature management (coming soon)

Exchange signature management (coming soon)

You can centrally manage your Microsoft Exchange email signatures for all users across all devices with the help of MySignature.

  • Add a signature to any email that passes through Exchange, whether it comes from an email client such as Outlook or from a mobile device.
  • Design the perfect email signature templates with logos, marketing banners, and much more.
  • Automatically populate user information from your Active Directory for consistent signatures.

Customer reviews

Hundreds of companies around the world rely on MySignature to transform their corporate email signatures into a powerful marketing channel that drives sales, trust, and awareness with every email they send.

I had a great experience. MySignature is very simple and very customizable! I can easily create a nice professional signature for my team. Thanks to the support team for helping with the set up of a signature for my business email.

I like the amount of information that can be conveyed in what would otherwise be wasted space. Particular like the design and easy to use.

I love using Mysignature! It's super easy to set up, even allowing you to use Canva within the editor! I love this service and recommend it to anyone looking to add a clean and professional touch to their emails.

I like the well-designed email signature templates by MySignature! Also, your Gmail tracker gives me the ability to track email activity after sending. For example, whether or not the customer received my invoice.

G2 crowd

G2 crowd

107 reviews Score 4.7Score


8 reviews Score 4.6Score
Product hunt

Product hunt

47 reviews Score 5Score


45 reviews Score 4.5Score
Chrome web store

Chrome web store

25 reviews Score 4.8Score

Data supplied as of 28/02/2024


How do I create an email signature in Microsoft Teams?

To create an email signature in Microsoft Teams:

  1. Click New Email
  2. Choose Signature > Signatures
  3. Then click New, type a name for the signature, and click OK
  4. Under Edit signature, type your signature and format it the way you want
  5. Click OK and close the email
  6. Finally, choose New Email to see the signature you created.

How do I create an email signature in G Suite (Google Workspace)?

Here's how to add a signature in G Suite:

  1. Log in to your Gmail account of Google Workspace. Then click on the gear icon in the upper right corner.
  2. Choose "See all settings" from the drop-down menu
  3. Scroll down to the "Signature" section and add your desired signature in the text box. The “Signature” section is located in the "General" tab of Settings.
  4. If you only want your signature to appear on certain types of messages (such as new messages or replies/forwards), navigate to "Signature defaults" and make your selection.
  5. When you're satisfied with your signature, scroll down to the bottom of the page and click "Save Changes".

Which Google Workspace service allows you to create and manage professional-looking email signatures?

MySignature is an email signature management tool that makes it easy for you to create, distribute, and manage signatures across your entire organization from a simple dashboard.

How do I change my signature in Office 365 admin?

You can do it using the instructions from our guide. By using a reliable email signature software for Office 365, you can also easily do it for multiple signatures in the entire organization.

Save time with our email signature manager

Forget the hassle of manually updating your signatures. Manage and update your branded signatures company-wide in minutes and ensure they look great on every device.

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