With countless email signature generators on the market, finding the right one can feel like guesswork. Some offer simple templates, others come packed with marketing features and analytics — but which one actually fits your needs?
Skip the trial-and-error. This guide breaks down the 15 best email signature tools, so you can choose with confidence and turn every outgoing email into a branding and marketing opportunity.
Contents
- Why Use an Email Signature Generator?
- Key Features to Look for in an Email Signature Generator
- TOP Email Signature Generators in 2025
- Ready to Choose the Best Email Signature Generator for Yourself?
Why Use an Email Signature Generator?
Managing company email signatures manually is a nightmare—especially when you’re dealing with thousands of employees across different email programs. Formatting issues, configuration errors, and inconsistent branding pile up fast.
An email signature generator takes that headache off your plate, making the creation of email signatures effortless, consistent, and scalable.
Here’s why businesses and professionals swear by them:
- Company-wide consistency and branding control: A centralized management system ensures that every outgoing email follows brand guidelines. Without an email signature tool, employees are left tweaking their own signatures, leading to misaligned formatting, outdated contact details, and mismatched color schemes.
- Scales as fast as your team: Need to update signatures for 10 or thousands of users? Instead of sending out instructions and hoping for the best, email signature software lets you roll out updates across your entire company in minutes.
- No more human errors: Broken links, missing email disclaimers, and formatting disasters are common when company employees create their own signatures. Email signature solutions automate everything, ensuring each email recipient sees a polished, error-free custom email signature.
- Seamless integration with email providers: Many email signature solutions integrate directly with popular email clients like Apple Mail, Outlook, and Gmail. As a result, signatures update seamlessly across all email programs without extra installations or settings adjustments.
- Keeps emails lightweight: Clunky, non-optimized email signatures slow down email transmission and clog inboxes. A professional email signature generator ensures clean code that won’t weigh down your email exchange.
- Saves time and lets IT breathe: Management of email signatures at a larger company shouldn’t be an IT project. With an email signature marketing platform, company-wide updates happen in a few clicks—freeing up IT teams for more important tasks.
- No design or coding skills needed: Creating an attractive email signature used to require a designer and a front-end developer. Now? A visual editor and selection of templates let any person build a professional email signature that looks sharp and works flawlessly.
In short, an email signature tool isn’t just about making your email signatures attractive—it’s about efficiency, compliance, and control over your brand’s communication at scale.
Key Features to Look for in an Email Signature Generator
The best email signature software depends on your needs. A larger company managing thousands of employees will have different priorities than a solo business owner. But no matter your setup, the key features below are a great place to start.
Customization Options
A great email signature tool should offer more than a basic email signature. Look for a visual editor that allows customization of:
- Contact details
- Profile pictures
- Social media links
- Color schemes & custom fonts
- Promotional banners
The best tools also provide email signature templates, ensuring a consistent email signature across every outgoing email—whether minimalist or packed with details.
Integration with Email Platforms
A strong email signature solution should work seamlessly with your email service, whether it’s Apple Mail, Outlook, Gmail, or another popular email client. The best tools apply signatures automatically to every outgoing email, eliminating the need for employees to copy and paste.
Look for tools that offer:
- Server-side integration: Ensures every email, regardless of device or platform, includes the correct company email signature, making it ideal for larger companies.
- Client-side integration: Adds the signature directly in the email composer, so employees see their professional email signature before hitting send.
Mobile-Friendly Design
Most email recipients read emails on mobile — 61.9%, to be exact. A non-optimized email signature can ruin first impressions with stretched images and broken layouts.
The best email signature generators ensure every outgoing email looks polished on smartphones, tablets, and desktops, maintaining a clean footprint of email signatures across devices.
Pricing & Subscription Plans
Choosing an email signature tool starts with knowing what you need. How many signatures? Do you need automation, compliance, or email signature banner campaigns? The goal is to find a company email signature solution that delivers the right functionality without unnecessary costs.
TOP Email Signature Generators in 2025
The email signature software market is booming. Valued at around $1 billion in 2022, it's on track to more than double by 2030, growing at an 11.9% annual rate. With that kind of growth, it's no surprise the number of available tools keeps expanding.
But with so many options, choosing the right one can feel overwhelming.
To simplify the search, we’ve rounded up the 15 best email signature creation tools—breaking down their key features, pricing, and pros and cons so you can find the perfect fit for your business.
MySignature
Trusted by 20,000+ users, MySignature is more than just an email signature generator—it’s an all-in-one suite for professionals and businesses looking to enhance their email branding and engagement.
With a 4.7/5 rating on G2 and 4.8/5 on Capterra, it’s a top-rated solution that offers email tracking, analytics, and reseller-friendly tools like Agency Hub and MyPage MySignature.
Unlike basic email signature builders, MySignature is constantly expanding its capabilities, ensuring users get more than just a design tool when they subscribe.
Key features of MySignature:
- Extensive template gallery: Choose from a wide selection of professionally designed email signature templates.
- Unlimited email tracking and analytics: Monitor clicks on links, banners, and buttons, with detailed daily and monthly reports.
- Cross-device signature creation: Build and edit email signatures from any device, including smartphones and tablets.
- AI-powered personalized design suggestions: Get intelligent design recommendations for a visually optimized email signature.
- Built-in Canva integration: Edit and design signature images, banners, and logos directly within the platform.
- Advanced customization tools: Add clickable banners, landing page links, social media icons, and CTA buttons to drive engagement.
- Custom fields: Add personalized fields like job titles, locations, and departments for a tailored experience.
- Google Workspace email signature management: Deploy and manage company-wide email signatures with one click.
- Seamless email client compatibility: Works with Gmail, Outlook, Apple Mail, and other major email providers.
Pros and cons of MySignature:
| Pros of MySignature | Cons of MySignature |
| ✅ User-friendly and accessible ✅ Powerful customization ✅ Wide selection of email signature templates ✅ Great for branding and marketing ✅ Free plan available ✅ Advanced email tracking and analytics ✅ AI-powered suggestions for better email signature design | ❌ Some features are only available to paid users ❌ White-label isn’t free ❌ Primarily focused on Google Workspace, with fewer CRM or marketing platform connections |
MySignature pricing:
MySignature email signature generator is available for free.
However, if you want to unlock more advanced functionalities or gain access to other MySignature products and features, you have an option to upgrade to a paid plan:
- Professional (best for individuals and small teams) — starting at $1.5 per user/month billed annually
- Teams (best for teams with more than 5 members using Google Workspace or Microsoft 365) — starting at $0.92per user/month billed annually
NewOldStamp
NewOldStamp is a cloud-based email signature software built for mid-sized businesses, enterprises, and teams that require centralized management and branding control over their company email signatures.
Launched in 2015 as a simple free tool, it has since evolved into a full-fledged email signature marketing platform, earning a 4.7/5 rating on G2.
Key features of the NewOldStamp email signature generator:
- Master signature template & auto-updates: Design a single company-wide signature, and NewOldStamp will automatically apply and update it across all employees.
- Department-based customization: Create unique signature layouts for teams while maintaining branding and compliance consistency.
- Seamless email platform integration: Syncs with Google Workspace, Microsoft 365, and Exchange, applying signatures without manual installation.
- Email signature banner campaigns: Add promotional banners to employee emails for event, product, or offer marketing.
- Built-in analytics and tracking: Track clicks, impressions, and conversions in real-time to measure and improve email signature campaigns.
Pros and cons of the NewOldStamp email signature tool:
| Pros of NewOldStamp | Cons of NewOldStamp |
| ✅ Time-saving automation ✅ Ease of use ✅ Wide selection of email signature templates ✅ Works across different email clients and CRMs like HubSpot and Salesforce ✅ Consistent email signature branding across teams | ❌ No free plan ❌ More expensive than many competitors ❌ Limited customization compared to other tools ❌ Not a 100% white-label solution |
NewOldStamp pricing:
NewOldStamp’s pricing is based on the number of email signatures you need, with plans billed annually. The more signatures you require, the lower the per-signature cost.
- 1 signature – $54 per year ($4.50 per month)
- 10 signatures – $219 per year ($1.80 per signature/month)
- 25 signatures – $449 per year ($1.50 per signature/month)
- 30+ signatures – Starting at $479 per year ($1.30 per signature/month)
A 7-day free trial is available, allowing users to test the platform before committing to a paid plan.
HubSpot Email Signature Generator
HubSpot is a big name in marketing and sales, so it’s no surprise the HubSpot Email Signature Generator made the list.
Unlike more advanced tools, it’s simple and straightforward—you just enter your details, upload a logo, add social media links, and choose from a few preset styles. That’s it.
Key features of HubSpot Email Signature Generator:
- Basic customization: Choose from a handful of layouts and fonts and adjust the colors of the text, links, and icons using color codes.
- Live preview: Instantly see how your signature will look before downloading.
- Copy-and-paste installation: Works with popular email clients like Gmail, Outlook, and Apple Mail, as well as HubSpot and Yahoo Mail.
- Signature image upload: You can add a custom image like a profile photo or a logo by uploading it via a link.
- Signature CTA generator: HubSpot Email Signature Generator allows you to create a basic CTA button from scratch or upload a custom CTA banner.
Pros and cons of HubSpot Email Signature Generator:
| Pros of HubSpot Email Signature Generator | Cons of HubSpot Email Signature Generator |
| ✅ A completely free tool ✅ User-friendly interface ✅ Easy to use email signature generator ✅ Ability to upload custom images | ❌ Very basic functionality ❌ Limited customization ❌ Only 6 email signature templates to choose from ❌ Supports only 8 fonts ❌ Not a white-label email signature software |
HubSpot Email Signature Generator pricing:
Free. For all. And forever—no paid plans or upgrades.
WiseStamp
WiseStamp is an award-winning email signature tool (G2 High Performer EMEA 2025) designed to help businesses centrally create, manage, and deploy on-brand email signatures with minimal effort.
It’s known for its rich customization options, making it a great choice for companies that want their email signatures to stand out.
Key features of the WiseStamp email signature generator:
- Animated elements: Add movement to your professional email signature for a more engaging look.
- Signature and banner template gallery: Choose from a variety of email signature templates and built-in banner templates.
- Centralized management: Easily update and deploy signatures across entire teams.
- Marketing-friendly design: Incorporate promotional banners, social media icons, and call-to-action buttons.
- Analytics functionality: Monitor the performance of your email signatures and analyze the behavior of email recipients.
- Integration with major email providers: Works with Gmail, Outlook, Apple Mail, and more.
Pros and cons of the WiseStamp email signature generator:
| Pros of WiseStamp | Cons of WiseStamp |
| ✅ Integration with GA4 for in-depth email signature analytics ✅ A wide range of customizable templates ✅ Integrations with email-based CRM solutions ✅ Time-saving email signature management hub ✅ Ability to change the color of templates | ❌ Very limited functionality available to free plan users ❌ A relatively steep learning curve ❌ Limited layout customization ❌ No drag-and-drop editor ❌ Users report occasional bugs |
WiseStamp pricing:
WiseStamp offers a free plan for solo users, but it comes with limited functionality. For those who need more customization options or team-wide management, paid plans are available. Pricing starts at $1.90 per seat/month for teams of 10 employees, billed annually.
Gimmio
Previously known as ZippySig, Gimmio is a versatile email signature generator designed for both businesses and agencies.
Businesses benefit from centralized management, bulk signature creation, and advanced customization, while agencies can brand the platform, create client-specific templates, and distribute signatures effortlessly.
Key features of the Gimmio email signature generator:
- Fully customizable designs: Adjust fonts, colors, layouts, and field placements with a highly flexible signature drag-and-drop editor.
- Signature grouping: Organize signatures by team, department, or client, making bulk updates seamless.
- Bulk distribution and staff self-updates: Employees and clients can review and modify their details before applying their assigned signature.
- CSV import for teams and clients: Quickly generate and assign signatures by importing bulk staff or client data from multiple CSV formats.
- Reusable layout templates: Sa доve different signature designs for promotions, sales, or branding updates, applying them effortlessly when needed.
- Agency white-labeling: Add your logo, brand colors, and custom styling, making it ideal for agencies managing email signature solutions for clients.
Pros and cons of the Gimmio email signature generator:
| Pros of Gimmio | Cons of Gimmio |
| ✅ Drag-and-drop editor ✅ Powerful layout control ✅ Free plan available ✅ A wide selection of editable email signature templates ✅ Supports over 1000 fonts | ❌ Confusing, not very user-friendly interface ❌ Steep learning curve ❌ Only basic customization features available to free plan users ❌ Potential difficulties with email signature implementation |
Gimmio pricing:
If you only need basic(ish) functionality, Gimmio offers a free version.
However, to unlock its advanced customization and management features, you'll need a paid plan:
- Business plan: Starts at $4 per user/month (billed monthly) or $28 per user/year (billed annually).
- Agency plan: Full access starts at $10 per month for 10 clients or $70 per year with annual billing.
Gimmio also offers a 7-day free trial, so you can test the platform before making a commitment.
Signature.email
Signature.email is a highly flexible email signature generator designed for designers, businesses, and agencies that need full control over their custom email signatures.
Unlike rigid template-based tools, it offers a drag-and-drop editor that lets users create signatures from scratch, making it ideal for those who want a truly unique and tailored design.
Key features of the Signature.email email signature generator:
- Unlimited fields: Add as many custom fields as needed, including job titles, departments, social media links, and more.
- Image upload: Add logos, profile pictures, promotional banners, and other visuals to enhance your custom email signature.
- Custom icons and colors: Adjust icons, fonts, and color schemes for a signature that aligns with your brand identity.
- Shareable template links: Easily distribute email signature templates via a direct link, allowing team members to update and install them hassle-free.
- Drag-and drop editor: No coding required—design and customize signatures with an intuitive visual editor.
Pros and cons of the Signature.email email signature generator:
| Pros of Signature.email | Cons of Signature.email |
| ✅ Ability to create custom email signature generators for team members and agency clients ✅ Single payment lifetime plan ✅ User-friendly interface ✅ Compatibility with multiple email clients | ❌ No free plan ❌ Limited pre-made templates ❌ Customer support is only available via email |
Signature.email pricing:
Individuals can get a lifetime access to Signature.email for $19/once.
For companies, there are several pricing tiers available depending on the features needed:
- $19/month ($199/year if paid annually)
- $39/month ($399/year if paid annually)
- $59/month ($599/year if paid annually)
Exclaimer
Exclaimer is one of the leading email signature management platforms designed for businesses that want branded, dynamic, and data-driven email signatures.
With its diverse email signature management features, Exclaimer allows companies to turn email footers into targeted engagement tools.
Key features of the Exclaimer email signature generator:
- Branding automation: Keep signatures up to date with the latest logos, fonts, and colors across all employees.
- Analytics for A/B testing: Track performance and run A/B tests to see what email signature designs drive the most engagement.
- Social feeds: Display the latest Facebook posts in email signatures, strengthening brand connections.
- Rotating promotional banners: Schedule and automate banner campaigns to deliver personalized messages.
- Audit log: Track signature updates and changes for compliance and security.
- QR codes + vCards: Make contact details instantly scannable for email recipients.
Pros and cons of the Exclaimer email signature tool:
| Pros of Exclaimer | Cons of Exclaimer |
| ✅ Insightful email signature tracking and analytics ✅ 14-day free trial ✅ Ability to create personalized signature templates ✅ Centralized management of signatures ✅ More affordable pricing than most competitors | ❌ No free plan ❌ Steep learning curve ❌ Limited customization |
Exclaimer pricing:
Exclaimer offers a 14-day free trial before committing to one of the paid plans:
- Starter — $0.90 per user per month, billed annually
- Standard — $1.45 per user per month, billed annually
- Pro — $1.75 per user per month, billed annually
Rocketseed
Rocketseed is an enterprise-grade email signature management solution built for businesses that want brand consistency, marketing automation, and advanced analytics in their email signatures.
Designed for scalability, it allows companies to create, deploy, and monitor branded email signatures across entire teams, ensuring every outgoing email aligns with corporate identity.
Key features of the Rocketseed email signature generator:
- Enterprise-wide signature management: Centrally create, assign, and update company email signatures across all employees.
- Marketing banner campaigns: Run targeted email signature banner campaigns to promote products, events, and special offers.
- Advanced analytics and reporting: Track click-through rates, impressions, and engagement to measure campaign performance.
- Legal disclaimers and compliance: Automatically apply email disclaimers to meet legal and regulatory requirements.
- Initial custom design service: Businesses get a professionally designed custom email signature as part of their setup (for an additional fee).
Pros and cons of Rocketseed:
| Pros of Rocketseed | Cons of Rocketseed |
| ✅ Custom design service ✅ Powerful analytics functionality ✅ Advanced segmentation for email signature marketing ✅ Sender data sync with Microsoft and Google | ❌ Might not be suitable for individuals and smaller businesses ❌ Steep learning curve ❌ Setup fee ❌ No free plan |
Rocketseed pricing:
Depending on the functionality needed, you can choose between the Signature and Campaign plans. Both start from £75.00/month for companies with 10 employees billed annually.
CodeTwo Email Signatures
CodeTwo Email Signatures is a cloud-based email signature solution designed for enterprises that need centralized, automated, and secure email signature management. Fully integrated with Microsoft 365 and Exchange, it offers server-side and client-side signature deployment, ensuring every outgoing email is professionally branded.
Key features of CodeTwo Email Signatures:
- Server-side and client-side deployment: Signatures are automatically applied at the mail server level or directly within the email client.
- Multiple email signatures: Set up different email signature templates for new emails, replies, and forwards, with full control over when and how each is used.
- Delegation of signature management rights: Assign user roles for signature creation, approval, and deployment, ensuring only authorized personnel can make changes.
- Analytics and reporting: Monitor clicks on email signatures, track campaign performance, and optimize email marketing efforts.
Pros and cons of CodeTwo Email Signatures:
| Pros of CodeTwo Email Signatures | Cons of CodeTwo Email Signatures |
| ✅ Support of all email clients ✅ Deep integration with Microsoft 365 ✅ Strong security and compliance ✅ Dynamic content placeholders that support multiple values ✅ Graphics embedded in emails | ❌ Outdated UI ❌ Not ideal for non-Microsoft users ❌ Can be complex to set up ❌ No free plan |
CodeTwo Email Signatures pricing:
There’s just one plan available with prices starting at $1.36 per user/license (monthly) for 10 users or $0.81 per user/license (monthly) for 500+ users.
Mail-Signatures.com
Mail-Signatures.com is a free online email signature generator designed for individuals and small businesses looking for a quick, no-cost way to create professional email signatures.
While it doesn’t offer centralized management, automation, or analytics, it’s a great choice for basic email signatures with simple customization options.
Key features of Mail-Signatures.com:
- Pre-designed templates: Choose from a variety of basic email signature templates.
- Customizable fields: Add contact details, social media links, and logos.
- Copy-and-paste installation: Works with Gmail, Outlook, Apple Mail, and other email providers.
Pros and cons of Mail-Signatures.com:
| Pros of Mail-Signatures.com | Cons of Mail-Signatures.com |
| ✅ Free tool ✅ Quick and easy to use ✅ Works with most email clients | ❌ Outdated UI ❌ Customization is limited to basic elements ❌ No team management ❌ Lacks email marketing features |
Mail-Signatures.com pricing:
Free.
DesignHill
DesignHill is primarily known as a graphic design marketplace, offering logo creation, branding tools, and design services. Its email signature generator isn’t its main product but rather a free side tool for those who want to DIY a professional email signature without investing in paid software.
Key features of the DesignHill email signature generator:
- Customizable template layouts: Choose from multiple pre-designed signature formats with different layouts and styles.
- Logo and profile picture support: Upload your company logo or personal profile image for a more branded look.
- Custom fonts and colors: Modify text styling to better match your personal or business branding.
- Instant HTML generation: Get a ready-to-use HTML signature that can be copied and pasted into popular email clients like Gmail, Outlook, and Apple Mail.
Pros and cons of the DesignHill email signature maker:
| Pros of DesignHill | Cons of DesignHill |
| ✅ Fast and simple ✅ Supports multiple email clients ✅ Completely free | ❌ Limited customization ❌ Not available in all countries ❌ Lacks marketing and analytics features |
DesignHill email signature generator pricing:
Free.
Email Signature Rescue
Founded in 2013, Email Signature Rescue is a feature-rich email signature software designed for businesses that want highly customizable, professional email signatures.
One standout thing? The software’s free creative tools for designing banners, custom social media icons, and video thumbnails.
Key features of Email Signature Rescue:
- Centralized team management: Easily control and update company email signatures for employees.
- One-click email client installation: Works with Gmail, Outlook, Apple Mail, Thunderbird, and other email providers.
- Animated GIF support: Add motion elements to your professional email signature for a more dynamic look.
- Signature analytics: Track clicks on email signatures and optimize performance.
Pros and cons of the Email Signature Rescue email signature maker:
| Pros of Email Signature Rescue | Cons of Email Signature Rescue |
| ✅ 7-day full refund ✅ 100+ professionally designed ready-made email signature templates ✅ Native integrations with email clients, apps, and CRM platforms ✅ Green messages ✅ Access to free creative tools ✅ Easy setup | ❌ Limited customization ❌ More design-focused than automation-focused ❌ In-app ads ❌ White-label solution is only available for an extra fee |
Email Signature Rescue email signature generator pricing:
- Founder 3 — $99/year
- Advantage 10 — $299/year
- Leader 20 — $499/year
- Conquer — $2/user/month
Honeybook
HoneyBook is not an email signature tool—it’s a client management platform designed for freelancers and small businesses to handle invoicing, contracts, and bookings.
However, they’ve developed a super simple, free email signature generator that anyone can use—not just their clients. It’s a no-frills, quick solution for those who need a basic email signature without customization headaches.
Key features of the HoneyBook email signature generator:
- Simple, clean templates: Eight basic email signature templates to choose from.
- Social media icons: Add links to your social media profiles for better engagement.
- Logo and photo upload: Include a company logo or profile picture for a more personal touch.
- Copy-and-paste installation: Works with Gmail, Outlook, Apple Mail, and other popular email clients.
Pros and cons of the HoneyBook email signature generator:
| Pros of HoneyBook | Cons of HoneyBook |
| ✅ Completely free ✅ User-friendly ✅ Offers basic templates ✅ Quick and easy to use | ❌ Very limited customization ❌ No email signature management functionality |
HoneyBook email signature builder pricing:
Free.
Xink
Xink is a business-focused email signature management platform designed for companies that need centralized control, automation, and marketing capabilities.
With deep integration into Microsoft 365 and Google Workspace, it ensures consistent email signatures across all employees, no matter what device or email client they use.
Key features of Xink:
- Company-wide signature management: Centrally create, assign, and update custom email signatures for all employees.
- Microsoft 365 and Google Workspace integration: Automatically applies signatures across Outlook, Gmail, and mobile devices.
- Advanced analytics & tracking: Monitor clicks on email signatures and measure campaign performance.
- Role-based access control: Assign user roles for signature creation and approval.
Pros and cons of Xink:
| Pros of Xink | Cons of Xink |
| ✅ Mobile-friendly signatures ✅ One of the most affordable solutions in the market ✅ Strong integration with Microsoft and Google ✅ Scalable for enterprise use | ❌ No free plan ❌ Longer setup |
Xink pricing:
Depending on the number of licenses you need, the prices for Xink start at $0.55 per user per month for 300 users.
Signature Hound
Signature Hound is a straightforward email signature generator for small businesses and teams that need centralized management without complexity. While it lacks advanced automation and analytics, it delivers clean, professional signatures with an easy-to-use interface—no IT expertise required.
Key features of Signature Hound:
- Signature editor: Customize different design elements of the chosen template to match your branding.
- Forever hosting: Email signatures are saved indefinitely, making it easy to onboard new employees without recreating templates.
- Custom templates: Developers can upload custom-coded templates and use Signature Hound’s customization engine for a more tailored design.
- CSV share: Pre-fill employee details in bulk and share ready-to-use email signatures for effortless installation.
Pros and cons of Signature Hound:
| Pros of Signature Hound | Cons of Signature Hound |
| ✅ Easy-to-use tool ✅ User-friendly interface ✅ 30-day free trial ✅ Easy installation | ❌ White-label branding is only available to Pro users ❌ Limited integrations ❌ Only a handful of predesigned templates ❌ Limited customization |
Signature Hound pricing:
- Basic (for individuals) — $28.00/year
- Plus (for small business) — $57.00/year
- Pro (for large business and agencies) — $211.00/year
Ready to Choose the Best Email Signature Generator for Yourself?
The right email signature generator isn’t just about looks—it’s about control, branding, and impact. Whether you need simple customization, team-wide management, or built-in marketing tools, there’s a solution that fits. Know what matters most to your business, and choose a tool that delivers. Your email signature isn’t just a sign-off—it’s a powerful asset. Use it wisely.
