How to introduce yourself in an email to team in 2026: 15+ Templates

Starting a new job can be exciting, but if you’re introverted or shy, it can also feel pretty overwhelming. 

Meeting new people, joining group chats, and trying to make a good first impression may sound stressful and even a little scary. That’s why sending a friendly, thoughtful introduction email to your new team can really help. It allows you to introduce yourself without pressure, set the right tone from day one, and start building positive relationships in a way that feels more comfortable and natural. 

And to make this even easier, below we provide helpful tips for 2026 and email templates to easily introduce yourself and make a strong impression through an intro email to a new team.

Key Takeaways

👉 Look professional from day one. A polished email signature helps create a stronger first impression - if your team doesn’t provide one, you can easily create one with MySignature.

👉 Keep it simple and human. 

👉 Match the company tone. 

👉 You don’t need to list every company or achievement. Mention only what helps others understand your background.

👉 Focus on collaboration and value. 

👉 Stay confident, even if you’re shy. Short, calm introductions feel confident and respectful of everyone’s time.

👉 Look professional from day one. A polished email signature helps create a stronger first impression - if your team doesn’t provide one, you can easily create one with MySignature.

Contents:

1. The importance of a self-introduction email to your team
2. The structure of an introduction email
3. Tips for writing an introductory email to the new team
4. Useful phrases for an introduction email
5. Self-introduction email - 15 examples and template
6. How to prepare for a first time meeting in a new role
7. FAQ

The importance of a self-introduction email to your team

Good communication plays an active role in creating a strong team in today's fast-paced professional world. One way to start this communication is by sending a friendly email introducing yourself to a new team.

This  “I am excited to join the team email” is like a virtual handshake, a way to say hello and share a bit about yourself beyond just what's on your CV. It's an excellent opportunity to show who you are, talk about your professional background and spare time interests, and let everyone know how excited you are to be part of the team.

The structure of an introduction email

When you write an email to introduce yourself, it should have a few key pieces so people immediately understand who you are and why you’re writing. 

• Subject line 

This is the first thing people see. Make it short and clear so they know what the email is about before opening it. 

For instance, you could use subjects :

• Marketing Specialist Joins the Team: [Your Name] Ready to Get Creative!
• Excited to Learn & Contribute: [Your Name] - New [Job Title] on Board
• [Your Unique Skill] at Your Service: Introducing [Your Name] to [Team Name]
• Excited to Join the [Company Name] Team
• Greetings from Your New [Job Title]

• Greeting (hello)

Start with a friendly opening like “Hi team,” “Hello everyone,” or “Dear [Name].” This sets a polite tone. 

• Who you are

Say your name and your role (what you do) right at the beginning. This helps your team understand who you are in one glance. 

• Why you’re writing

Explain simply why you’re reaching out, for example, that you’re the new team member and want to say hello. 

• A personal or friendly note

Add a sentence that shows a bit of your personality, interest, or excitement to be part of the team. This makes your email more human and relatable. 

• What you hope happens next (CTA)

It helps to end with a simple action like inviting replies, chats, or meetings, so the conversation can continue. 

• Closing & signature

Finish with a friendly sign-off like “Best,” “Cheers,” or “Looking forward to connecting,” followed by your name and contact details. Maintain keeping a collaborative tone. To make the email more interactive and fun, you can add a QR Code generated using a free QR Code generator at the end of your email to lead your colleagues to a Linkpage with details you would like to share with them, such as your social media handles, personal blog, medium page, etc.

• Email Signature

Don’t forget to finish your introduction email with a clean and professional email signature. First, check whether your company already has an email signature template. If it does, make sure you use it so your email looks consistent with the rest of the team.

If your company doesn’t provide one, you can easily create your own. Use the MySignature email signature generator to build a professional-looking signature with your name, role, contact details, photo, and links. It helps you look more credible and makes your introduction email feel more complete and polished.

Tips for writing an introductory email to the new team

• Try not to overthink it

Your team doesn’t expect a speech. Just share your name, what you worked on before, and what your new role will be. A short friendly line like “I’m looking forward to working with you” is more than enough.

• Keep it short

… especially if you're a senior. You don’t need to “prove” yourself in an introduction. People already know you were hired for a reason. A short intro is often more powerful than a long speech.

• Be human, not just professional

You don’t need to sound perfect or overly formal. A natural tone always feels better. If you want, you can also include a small personal detail (like a hobby, pet, or fun fact) that can help break the ice.

• Show respect and appreciation

It’s always great to thank the team and managers for the welcome, show that you value their experience, and express that you’re excited to learn and contribute. For those looking to make their message sound more natural and personable, tools like an AI humanizer can help improve tone and clarity while keeping it authentic.

• Don’t try too hard to impress.

Confidence shows through simplicity. Avoid overselling your achievements or sounding insecure.

• Invite communication

Let people know they can reach out to you anytime. It helps others feel comfortable connecting with you and opens the door for collaboration.

• Stay positive and confident

Sound warm, friendly, and optimistic about working together in the coming weeks and months.

• Focus on what you’ll do now, not your past.

Make it clear what your new role is and how you’ll help the team or stakeholders going forward.

• Double-check before sending

Read your email again, fix spelling and grammar mistakes, and make sure everything looks clean and professional. If you like organizing ideas visually, drafting a quick checklist or outline using a user-friendly infographic maker can also help you structure your introduction before sending it.

• Reliable Email Delivery

Using company SMTP servers helps ensure your introduction email is delivered on time, routed correctly, and less likely to land in spam folders.

source: risely.me

Useful phrases for an introduction email

Before you click “send” on your introduction email, take a moment to think about who will be reading it. Try to understand your team’s culture and communication style. Do they prefer formal or casual language? Do they like longer messages or short and direct ones?

Adapting your tone to match your team shows respect, awareness, and a genuine effort to make a positive first impression.

If your company culture is more formal

If your company follows a clear structure and prefers professionalism, keep your tone polite and respectful. Use full sentences, avoid slang, and address colleagues with appropriate titles (Mr., Ms., Dr.) and last names when needed.

You can use phrases like:

• I bring a wealth of experience in…
• I am eager to contribute to our shared goals.
• I am confident in my ability to…
• I am open to feedback and collaboration.
• Let’s work together to achieve success.
• I truly value clear and open communication.

If your company culture is more casual

If the company has a relaxed and friendly atmosphere, keep your tone warm, approachable, and human. If your company follows a clear structure and prefers professionalism, keep your tone polite and respectful. Align your message with the overall company culture, use full sentences, avoid slang, and address colleagues with appropriate titles (Mr., Ms., Dr.) and last names when needed.

You can use phrases like:

• Can’t wait to dive into our projects together!
• Excited to join the team!
• Looking forward to getting to know everyone.
• Feel free to reach out anytime.
• Super excited to join the [Company Name] crew!

Self-introduction email - 15 examples and template

Example of an official introduction email

Example of how to introduce yourself in an email as a new employee

Formal tone:

Subject Line: Introduction and Greetings from [Your Name]

Dear [Team/Colleagues],

I hope this email finds you well. My name is [Your Name], and I am delighted to introduce myself as the newest member of the [Department/Team] at [Company Name]. As the [Your Job Title], I bring [X years] of experience in [Your Industry], and I am eager to contribute to the success of our team.

I believe in fostering open communication and collaboration to achieve our goals efficiently. Please feel free to reach out to me with any questions or suggestions you may have. I look forward to getting to know each of you and working together to achieve our objectives.

Best regards,

Casual tone:

Subject Line: Hey Team, Meet [Your Name]!

Hi everyone,

I hope you're all doing well! I'm [Your Name], the new [Your Job Title] on the block here at [Company Name]. Just wanted to drop a quick note to say how stoked I am to be joining this awesome team.

A little about me - I've got a passion for [Your Industry], and I've been in the game for [X years]. Looking forward to diving into our projects together and getting to know each of you better.

Feel free to shoot me a message anytime - I'm always up for a virtual coffee chat or brainstorming session. Can't wait to collaborate and make some magic happen with you all!

Example of a new manager introduction email to the team

Formal tone:

Subject line: Excited to Join the [Company Name] Team

Dear [Team/Department] members,

My name is [Your Full Name], and I am thrilled to join our [Team/Department]. As [Your Job Title], I am eager to lead and contribute to the success of our esteemed team at [Company Name].

With [X years] of experience in [Your Industry], I have worked on various projects that have honed my skills in [Key Skills/Expertise]. I am excited to bring this experience to our team and collaborate with each of you to achieve our collective goals.

I strongly believe in fostering an environment of open communication and teamwork. In the coming weeks, I will schedule individual meetings with each of you to gain insights into your roles, expectations, and how we can work together seamlessly.

Please feel free to reach out with any initial thoughts, suggestions, or to schedule a meeting. I appreciate your warm welcome and look forward to a productive collaboration.

Thank you for your time, and I am excited about the journey ahead.

Casual tone:

Subject Line: Hey Team! Excited to Join as Your [Job Title]

Hey everyone,

Hope this email finds you in good vibes! I'm [Your Name], and I'm stoked to announce that I'm your new [Job Title]. 🚀

I come from a background in [Your Industry], where I've had some cool adventures, including [Highlight a Fun or Relevant Experience]. Now, I'm all about bringing that energy to our team at [Company Name].

Can't wait to meet each of you and dive into some awesome projects together. My virtual door is always open, so feel free to hit me up anytime for a chat, work-related or not.

Looking forward to all the great times ahead!

Cheers,

Example of a new employee self-introduction email of an entry-level position

Formal tone:

Subject Line: Greetings from [Your Full Name], Your New [Job Title]

Dear [Team/Colleagues],

I hope this email finds you well. My name is [Your Full Name], and I am honored to introduce myself as the newest member of the [Department/Team] in the capacity of [Your Job Title]. With a background in [Your Field of Study] and a recent graduation from [Your University], I am enthusiastic about embarking on this journey with [Company Name].

During my academic pursuits, I gained valuable insights into [Relevant Skills or Projects], and I am eager to apply this knowledge in a real-world setting. I am committed to contributing effectively to the team and learning from the collective expertise within the [Company Name].

I look forward to meeting each of you in person or virtually and collaborating on projects that drive [Company Name]'s success. If there are any processes or best practices I should be aware of, please do not hesitate to share.

Thank you for the warm welcome, and I am excited about the opportunities that lie ahead.

Best regards,

Casual tone:

Subject Line: Hey Team, [Your First Name] Here – Ready to Rock!

Hey [Team/Colleagues],

Hope this email adds a bit of sunshine to your day! I'm [Your First Name], the fresh face on the block as your new [Job Title]. Yep, that's me – the one with the overly enthusiastic smile in the Zoom meetings.

I recently graduated from [Your University] with a degree in [Your Field of Study], and now, I'm stoked to bring those textbook smarts into the real world here at [Company Name]. From group projects to late-night study sessions, I've got a solid foundation and a hunger to dive into the [Your Industry] scene.

Let's keep it real - I'm here to learn from the best (that's you!) and throw in my two cents wherever it's needed. Coffee chats, virtual happy hours, or just a quick Slack message – I'm all in for building some awesome connections.

Can't wait to virtually meet each one of you and start this crazy adventure together!

Cheers,

Example of personal introduction email

Formal tone:

Subject Line: Marketing Specialist Joins the Team: [Your Name] Ready to Get Creative!

Dear [Recipient's Name],

My name is [Your Name], and I am writing to introduce myself as the newest member of the [Department/Team] at [Company Name]. I recently joined the team as the [Your Job Title], and I am thrilled to have the opportunity to contribute to the success of our projects.

With [X years] of experience in [Your Industry], I bring a diverse skill set and a passion for [specific area of interest or expertise]. I am committed to delivering high-quality work and collaborating effectively with my colleagues to achieve our goals.

I look forward to getting to know each of you and working together to drive [Company Name] forward. Please feel free to reach out if you have any questions or if there are ways I can support your efforts.

Best wishes!

Casual tone:

Subject Line: Hey Team! Let's Get Acquainted 🌟

Hi everyone,

I hope you're all doing well! I wanted to take a moment to introduce myself - I'm [Your Name], the newest addition to the [Department/Team]. Super excited to be here and dive into our projects together!

A bit about me: I come from a background in [Your Industry], and I've been itching to jump into this role as the [Your Job Title]. Can't wait to bring my energy and ideas to the table and make some magic happen with all of you.

Looking forward to getting to know each of you better and collaborating on some awesome projects. If you have any tips for navigating the ins and outs of [Company Name], I'm all ears!

Let's rock this together!

Example of employee introduction email

Formal tone: 

Subject Line: Welcoming [Your Name] to [Company Name]

Dear [Team/Department],

I trust this email finds you well. It is with great pleasure that I introduce [Your Name], our newest addition to the [Department/Team]. [Your Name] has joined us as [Your Job Title], bringing [X years] of valuable experience in [Your Industry].

In [Your Previous Company], [Your Name] successfully [brief description of previous responsibilities]. Their commitment to excellence and proven track record make them a valuable asset to our team.

Please join me in welcoming [Your Name] to [Company Name]. [Your Name] can be reached at [Your Email Address], and their office is located at [Office Location]. We look forward to their contributions and success within our organization.

Casual tone:

Subject Line: Meet [Your Name] - Our Newest Team Member! 🎉

Hey [Team/Colleagues],

Hope this message finds you all in good vibes! I'm excited to introduce [Your Name], our cool new teammate in the [Department/Team]. [Your Name] has joined us as [Your Job Title], and trust me, they bring a whole lot of awesomeness to the crew.

In their previous gig at [Your Previous Company], [Your Name] totally rocked it by [mention a cool achievement or responsibility]. Now, they're ready to rock and roll with us!

Feel free to shoot [Your Name] a welcome message at [Your Email Address], and let's make them feel right at home. Looking forward to some fantastic times together!

Example of intro email to new team when you relocate

Formal tone:

Subject Line: Greetings from the New Team Member

Dear Team,

My name is [Your Name], and I am honored to join [Company Name] as a [Your Position]. Prior to this, I worked in [Previous Company or Industry], and I am excited about the opportunity to contribute to your esteemed team.

I want to express my gratitude for the warm welcome. Despite the physical distance, I am confident that our collaboration will be successful. I look forward to meeting each one of you virtually and working together on our upcoming projects.

Feel free to reach out at [Your Email] or [Your Phone Number] if you have any questions or would like to discuss anything further.

Best regards,

Casual tone:

Subject Line: Hey Team, New in Town!

Hey everyone!

I hope this email finds you all well. I'm [Your Name], and I'm thrilled to be the newest addition to the [Company Name] family as a [Your Position]. Just a heads up, I'm a recent transplant to this awesome city!

Big thanks for the warm welcome - I can't wait to dive into projects and get to know each of you. If anyone's up for a virtual coffee chat or has local tips to share, hit me up! Let's make working together as fun as it can be.

Looking forward to connecting with you all soon!

Cheers,

Example of Self-introduction email to clients

Formal tone:

Subject Line: Introduction and Welcome to [Your Company Name]

Dear [Client's Name],

I hope this email finds you well. My name is [Your Full Name], and I am reaching out as the new [Your Job Title] at [Your Company Name]. I am delighted to have the opportunity to work with you and contribute to the success of your projects.

With [X years] of experience in [Your Industry], I bring a wealth of knowledge and a commitment to delivering exceptional service. I am here to ensure that your experience with [Your Company Name] exceeds expectations.

Please feel free to reach out if you have any questions or if there is anything specific you would like to discuss. I am looking forward to building a strong and successful partnership with you.

Best regards,

Casual tone:

Subject Line: Hey [Client's Name]! Exciting Times Ahead!

Hi [Client's Name],

Hope this message brings good vibes your way! I'm [Your First Name], the new friendly face at [Your Company Name]. Thrilled to be on board and super excited about the chance to collaborate with you.

I've got a passion for [Your Industry] and [X years] of experience to back it up. My goal? To make sure your experience with us is not just good but downright awesome!

Feel free to drop me a line if there's anything you want to chat about or if you have questions. Looking forward to rocking it together!

How to prepare for a first time meeting in a new role

When you step into a new role, especially a leadership position, your first meetings with a new team don’t need to be complicated. Most people already know who you are and why you’re there, so you don’t have to give a long speech or walk everyone through your full resume. 

Keep your introduction simple: say who you are, what your new role is, and briefly mention your experience so people understand your background.

Instead of focusing too much on proving yourself, shift the attention to what really matters now - how you’ll work with the team, support them, and move projects forward. A short note about your approach, your willingness to collaborate, and your excitement to get started often makes a better impression than listing every company or project you’ve worked on. People appreciate clarity, confidence, and respect for their time.

Finally, remember that these introductions are usually more of a formality than a test. Thank the person who introduced you, keep the tone friendly and human, and then move the conversation toward the work ahead. A calm, brief introduction shows confidence and leadership  without overexplaining.

Conclusion

No matter whether you choose a more formal tone or a relaxed one, the key is to stay clear, friendly, and professional. Don’t forget one more important detail - your email signature. A clean, professional signature helps you look more credible and makes a strong first impression. If your company doesn’t provide a standard template, you can easily create one using MySignature, a simple and powerful email signature generator. It helps you design a polished, branded signature in minutes, so your introduction email looks complete and professional from day one.

Frequently Asked Questions

What should I say when joining a new team?

When joining a new team, keep your introduction short and friendly. Start with your name and role, briefly mention your background if relevant, and express that you’re happy to be there. A simple line about looking forward to working together is enough to make a good first impression.

What tone should I use in a self-introduction email?

Your tone should match your company’s culture. In more formal workplaces, keep it professional and polite. In relaxed teams, a friendly and conversational tone works well. No matter the style, aim to sound respectful, positive, and approachable.

What common mistakes should I avoid when sending introduction emails?

Avoid writing long messages, oversharing personal details, or listing your full resume. Don’t sound overly formal, insecure, or apologetic. Always proofread your email, and don’t forget to include a clear closing and a professional email signature.