Introduction email to new team: Tips & Templates

Starting a new job is an experience that can be both exciting and a bit scary at the same time. It's natural to feel a mix of emotions, ranging from enthusiasm for the new opportunity to worries about making a good first impression with your new team and building positive relationships in the future. That's why writing a well-crafted introduction email to colleagues is so important to establishing a strong connection with your new work team.

source: Medium

This article provides helpful tips and email templates to easily introduce yourself and make a strong impression through an intro email to a new team.

The importance of a self-introduction email to your team

Good communication plays an active role in creating a strong team in today's fast-paced professional world. One way to start this communication is by sending a friendly email introducing yourself to a new team.

This  “I am excited to join the team email” is like a virtual handshake, a way to say hello and share a bit about yourself beyond just what's on your CV. It's an excellent opportunity to show who you are, talk about your professional background and spare time interests, and let everyone know how excited you are to be part of the team.

Tips for writing an introductory email to the new team

Before you start creating your email, let's discuss the benefits of a personal introduction email.

An introduction email to the team breaks the ice before the sometimes awkward moment of the first meeting, allowing you to introduce yourself and initiate communication, showcasing your desire to be an active member of the team.

With a professional introduction email, getting started on the onboarding process is easier. Quickly talk about your job and what you do. This way, the entire team sees where you fit in and how you can help them achieve new business opportunities.

It helps you make friendly personal connections with your team by sharing things beyond the formal info in your resume. When you share personal details, like what you enjoy doing or an incredible experience, it helps build a sense of connection and makes it easier to chat in a friendly way.

source: risely.me

Use this email to showcase your team spirit by learning from your colleagues. It helps create a friendly atmosphere in the entire company and encourages back-and-forth communication.

Remember, first impressions matter! A nicely written introductory email to new team highlights that you're professional, good at talking with others, and excited. 

The Structure of an Introduction Email

Self-introduction email subject line

The subject line for introduction email to new team is the first thing your colleagues will see, so make it enjoyable and helpful to grab their attention. 

Instead of using boring subject lines like "New Employee Introduction," make it personal by including your name and something specific about yourself. 

For instance, you could use subjects :
• Marketing Specialist Joins the Team: [Your Name] Ready to Get Creative!
• Excited to Learn & Contribute: [Your Name] - New [Job Title] on Board
• [Your Unique Skill] at Your Service: Introducing [Your Name] to [Team Name]
• Excited to Join the [Company Name] Team
• Greetings from Your New [Job Title]

Keep the subject line under 50 characters and avoid using all capital letters or too many exclamation points. Doing so will help create a positive impression.

Self-introduction email body

Start your message with a friendly greeting, saying hi to your coworkers using their names or saying "Dear Team" if there are many people. Introduce yourself, mentioning your job position and when you're starting. Share how happy you are to be part of the company and thank them for giving you the chance.

Share a short brief of your professional experience. Use a friendly and business-like tone to show you're happy to be part of the team. Talk about your skills and previous experience,  and highlight how excited you are about working together. Keep it short and to the point.

When you write the main part of your self-introduction email to new team, try to find a good mix of being professional and friendly. It's a good idea to keep a casual tone to make a connection with your new colleagues.

How to end an email introducing yourself

Add a happy note to your email closing. Express that you're excited to help; say you're open to questions or chats. The closing of your introduction email is a chance to express enthusiasm for future collaboration. For example, "Can't wait to work together in the future," "Excited to contribute to our shared goals." or "Best wishes" are good choices. Maintain keeping a collaborative tone.

Creating professional email signatures

Make sure you end your email with a professional email signature showing who you are in the company, and add a confident tone in your introduction. A nice signature includes your full name, job, business email address, how to reach you, and any company info that matters. You can easily create these signatures using MySignature.

create-professional-email-signature (1)

Useful Phrases for an Introduction Email

Before you click "send" on your new job introduction email, stop for a second and consider who will be reading it. It's important to learn about the team's culture and communication style. Do they prefer formal or casual language? Do they like long explanations or short and to the point? Adapting your writing style to match theirs shows that you've taken the time to understand them and want to make a positive first impression.

If your company culture leans towards professionalism and follows a strict company structure hierarchy, use a formal tone. Write in complete sentences, skip slang, and address your colleagues using their professional titles like Mr., Ms., or Dr., followed by their last names. Use phrases such as:  

Use phormal phrases such as: 
• I bring a wealth of experience in,
• Eager to contribute to our shared goals,
• I am confident in my ability to,
• Open to feedback and collaboration,
• Let's work together to achieve success,
• I value clear and open communication.

If the company has a more relaxed atmosphere, keep things casual. Use short sentences, say hi with a friendly tone, and call your colleagues by their first names if it's okay. But remember to stay professional and not talk too informally or make jokes. Try to use phrases like these in your announcement via email:

Try to use phrases like these in your announcement via email:
• Excited to join the team,
• Looking forward to getting to know everyone, 
• Feel free to reach out,
• Super excited to join the [Company Name] crew!
• Can't wait to dive into our projects together!

Self-introduction email - 15 examples and template

Example of an official introduction email

Subject: Introduction of [Your Name], [Your New Job Title]

Dear [Team/Department],

I trust this message finds you well.

I am pleased to announce that I have recently joined [Company Name] as [Your New Job Title]. With a background encompassing [X years] of experience in [Your Industry], I am enthusiastic about the opportunity to contribute my skills to our dynamic team.

As we collectively pursue our objectives, I am dedicated to upholding a standard of excellence and fostering collaboration among our team members. Effective communication and a shared commitment to our goals will be instrumental in our success.

I look forward to the opportunity to connect with each of you personally. Please feel free to reach out to me at [Your Email Address] if there are specific projects or initiatives you would like to discuss further.

Thank you for the warm welcome, and I am eager to embark on this journey of collaboration and achievement with all of you.

Best regards,

Example of how to introduce yourself in an email as a new employee

Formal tone:

Subject Line: Introduction and Greetings from [Your Name]

Dear [Team/Colleagues],

I hope this email finds you well. My name is [Your Name], and I am delighted to introduce myself as the newest member of the [Department/Team] at [Company Name]. As the [Your Job Title], I bring [X years] of experience in [Your Industry], and I am eager to contribute to the success of our team.

I believe in fostering open communication and collaboration to achieve our goals efficiently. Please feel free to reach out to me with any questions or suggestions you may have. I look forward to getting to know each of you and working together to achieve our objectives.

Best regards,

Casual tone:

Subject Line: Hey Team, Meet [Your Name]!

Hi everyone,

I hope you're all doing well! I'm [Your Name], the new [Your Job Title] on the block here at [Company Name]. Just wanted to drop a quick note to say how stoked I am to be joining this awesome team.

A little about me - I've got a passion for [Your Industry], and I've been in the game for [X years]. Looking forward to diving into our projects together and getting to know each of you better.

Feel free to shoot me a message anytime - I'm always up for a virtual coffee chat or brainstorming session. Can't wait to collaborate and make some magic happen with you all!

Example of a new manager introduction email to the team

Formal tone:

Subject line: Excited to Join the [Company Name] Team

Dear [Team/Department] members,

My name is [Your Full Name], and I am thrilled to join our [Team/Department]. As [Your Job Title], I am eager to lead and contribute to the success of our esteemed team at [Company Name].

With [X years] of experience in [Your Industry], I have worked on various projects that have honed my skills in [Key Skills/Expertise]. I am excited to bring this experience to our team and collaborate with each of you to achieve our collective goals.

I strongly believe in fostering an environment of open communication and teamwork. In the coming weeks, I will schedule individual meetings with each of you to gain insights into your roles, expectations, and how we can work together seamlessly.

Please feel free to reach out with any initial thoughts, suggestions, or to schedule a meeting. I appreciate your warm welcome and look forward to a productive collaboration.

Thank you for your time, and I am excited about the journey ahead.

Casual tone:

Subject Line: Hey Team! Excited to Join as Your [Job Title]

Hey everyone,

Hope this email finds you in good vibes! I'm [Your Name], and I'm stoked to announce that I'm your new [Job Title]. 🚀

I come from a background in [Your Industry], where I've had some cool adventures, including [Highlight a Fun or Relevant Experience]. Now, I'm all about bringing that energy to our team at [Company Name].

Can't wait to meet each of you and dive into some awesome projects together. My virtual door is always open, so feel free to hit me up anytime for a chat, work-related or not.

Looking forward to all the great times ahead!

Cheers,

Example of a new employee self-introduction email of an entry-level position

Formal tone:

Subject Line: Greetings from [Your Full Name], Your New [Job Title]

Dear [Team/Colleagues],

I hope this email finds you well. My name is [Your Full Name], and I am honored to introduce myself as the newest member of the [Department/Team] in the capacity of [Your Job Title]. With a background in [Your Field of Study] and a recent graduation from [Your University], I am enthusiastic about embarking on this journey with [Company Name].

During my academic pursuits, I gained valuable insights into [Relevant Skills or Projects], and I am eager to apply this knowledge in a real-world setting. I am committed to contributing effectively to the team and learning from the collective expertise within the [Company Name].

I look forward to meeting each of you in person or virtually and collaborating on projects that drive [Company Name]'s success. If there are any processes or best practices I should be aware of, please do not hesitate to share.

Thank you for the warm welcome, and I am excited about the opportunities that lie ahead.

Best regards,

Casual tone:

Subject Line: Hey Team, [Your First Name] Here – Ready to Rock!

Hey [Team/Colleagues],

Hope this email adds a bit of sunshine to your day! I'm [Your First Name], the fresh face on the block as your new [Job Title]. Yep, that's me – the one with the overly enthusiastic smile in the Zoom meetings.

I recently graduated from [Your University] with a degree in [Your Field of Study], and now, I'm stoked to bring those textbook smarts into the real world here at [Company Name]. From group projects to late-night study sessions, I've got a solid foundation and a hunger to dive into the [Your Industry] scene.

Let's keep it real - I'm here to learn from the best (that's you!) and throw in my two cents wherever it's needed. Coffee chats, virtual happy hours, or just a quick Slack message – I'm all in for building some awesome connections.

Can't wait to virtually meet each one of you and start this crazy adventure together!

Cheers,

Example of personal introduction email

Formal tone:

Subject Line: Marketing Specialist Joins the Team: [Your Name] Ready to Get Creative!

Dear [Recipient's Name],

My name is [Your Name], and I am writing to introduce myself as the newest member of the [Department/Team] at [Company Name]. I recently joined the team as the [Your Job Title], and I am thrilled to have the opportunity to contribute to the success of our projects.

With [X years] of experience in [Your Industry], I bring a diverse skill set and a passion for [specific area of interest or expertise]. I am committed to delivering high-quality work and collaborating effectively with my colleagues to achieve our goals.

I look forward to getting to know each of you and working together to drive [Company Name] forward. Please feel free to reach out if you have any questions or if there are ways I can support your efforts.

Best wishes!

Casual tone:

Subject Line: Hey Team! Let's Get Acquainted 🌟

Hi everyone,

I hope you're all doing well! I wanted to take a moment to introduce myself - I'm [Your Name], the newest addition to the [Department/Team]. Super excited to be here and dive into our projects together!

A bit about me: I come from a background in [Your Industry], and I've been itching to jump into this role as the [Your Job Title]. Can't wait to bring my energy and ideas to the table and make some magic happen with all of you.

Looking forward to getting to know each of you better and collaborating on some awesome projects. If you have any tips for navigating the ins and outs of [Company Name], I'm all ears!

Let's rock this together!

Example of employee introduction email

Formal tone

Subject Line: Welcoming [Your Name] to [Company Name]

Dear [Team/Department],

I trust this email finds you well. It is with great pleasure that I introduce [Your Name], our newest addition to the [Department/Team]. [Your Name] has joined us as [Your Job Title], bringing [X years] of valuable experience in [Your Industry].

In [Your Previous Company], [Your Name] successfully [brief description of previous responsibilities]. Their commitment to excellence and proven track record make them a valuable asset to our team.

Please join me in welcoming [Your Name] to [Company Name]. [Your Name] can be reached at [Your Email Address], and their office is located at [Office Location]. We look forward to their contributions and success within our organization.

Casual tone:

Subject Line: Meet [Your Name] - Our Newest Team Member! 🎉

Hey [Team/Colleagues],

Hope this message finds you all in good vibes! I'm excited to introduce [Your Name], our cool new teammate in the [Department/Team]. [Your Name] has joined us as [Your Job Title], and trust me, they bring a whole lot of awesomeness to the crew.

In their previous gig at [Your Previous Company], [Your Name] totally rocked it by [mention a cool achievement or responsibility]. Now, they're ready to rock and roll with us!

Feel free to shoot [Your Name] a welcome message at [Your Email Address], and let's make them feel right at home. Looking forward to some fantastic times together!

Example of intro email to new team when you relocate

Formal tone:

Subject Line: Greetings from the New Team Member

Dear Team,

My name is [Your Name], and I am honored to join [Company Name] as a [Your Position]. Prior to this, I worked in [Previous Company or Industry], and I am excited about the opportunity to contribute to your esteemed team.

I want to express my gratitude for the warm welcome. Despite the physical distance, I am confident that our collaboration will be successful. I look forward to meeting each one of you virtually and working together on our upcoming projects.

Feel free to reach out at [Your Email] or [Your Phone Number] if you have any questions or would like to discuss anything further.

Best regards,

Casual tone:

Subject Line: Hey Team, New in Town!

Hey everyone!

I hope this email finds you all well. I'm [Your Name], and I'm thrilled to be the newest addition to the [Company Name] family as a [Your Position]. Just a heads up, I'm a recent transplant to this awesome city!

Big thanks for the warm welcome - I can't wait to dive into projects and get to know each of you. If anyone's up for a virtual coffee chat or has local tips to share, hit me up! Let's make working together as fun as it can be.

Looking forward to connecting with you all soon!

Cheers,

Example of Self-introduction email to clients

Formal tone:

Subject Line: Introduction and Welcome to [Your Company Name]

Dear [Client's Name],

I hope this email finds you well. My name is [Your Full Name], and I am reaching out as the new [Your Job Title] at [Your Company Name]. I am delighted to have the opportunity to work with you and contribute to the success of your projects.

With [X years] of experience in [Your Industry], I bring a wealth of knowledge and a commitment to delivering exceptional service. I am here to ensure that your experience with [Your Company Name] exceeds expectations.

Please feel free to reach out if you have any questions or if there is anything specific you would like to discuss. I am looking forward to building a strong and successful partnership with you.

Best regards,

Casual tone:

Subject Line: Hey [Client's Name]! Exciting Times Ahead!

Hi [Client's Name],

Hope this message brings good vibes your way! I'm [Your First Name], the new friendly face at [Your Company Name]. Thrilled to be on board and super excited about the chance to collaborate with you.

I've got a passion for [Your Industry] and [X years] of experience to back it up. My goal? To make sure your experience with us is not just good but downright awesome!

Feel free to drop me a line if there's anything you want to chat about or if you have questions. Looking forward to rocking it together!

Conclusion

This article gives you helpful tips, advice, and samples to make writing self-introduction emails for you easier. Writing a thoughtful introduction not only helps you start a conversation but also makes it easier to work together successfully.

Whether you choose to sound more formal or relaxed in your introduction, it's essential to find a good balance between being professional and friendly. Your subject line, the main part of the email, and your closing should all show how excited and committed you are to achieving the team's goals. The examples we provide give you different ways to write your introduction, so you can pick a style that fits your personality and the company you're working for.

Vasyl Holiney
Vasyl Holiney
Vasyl is a Product Marketing Manager at MySignature with experience in SEO and Growth. He has been featured on HubSpot, The Next Web, ActiveCampaign, and other well-known marketing blogs.