What to Write in an Email When Sending a Resume: 8 Email Templates

When it comes to applying for a job, the email you use to send your resume and cover letter can be just as important as the documents themselves. Even if your resume and cover letter are top-notch, a poorly written email can make a bad impression on the hiring manager.

On the other hand, a well-written email can help you stand out and increase your chances of getting an interview.

In this article, you’ll find out what to write when sending a resume to get more job offers.  

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What to Write in an Email When Sending a Resume: 8 Email Templates

8 expert tips on what to write in an email when sending a resume and a cover letter

8 sample emails to send with resume for job applications    
     Sample email to send resume for job
     
     Sample email to send resume to recruiter
     
     Sample email to send resume for job if you scheduled an interview
         Sample follow-up email after sending resume      
     Sample email cover letter with attached resume
     
     Thank you for considering my resume email sample
   
     Asking someone to review your resume email sample
   
      Sample how to respond to a resume received email

When to send a resume email?

What to write in a subject line for resume email?

Email body for sending a resume

How to find out if your email was opened?

FAQ

8 expert tips on what to write in an email when sending a resume and a cover letter

So you find the job offer of your dreams, and now you need to send your application via email. Even if you know what to put on a resume and a cover letter, you may struggle to write a good resume email. 

Follow these tips to write a compelling email that grabs the recruiter’s attention and increases your chances of getting an interview. Remember, your email is your first impression, so make it count.

Tip 1: Use an effective subject line

The subject line is one of the first things a recruiter will look at and decide whether or not to open your message. So it should clearly define the subject of the email content and the purpose of the email. For example, the subject line format can be [Job Position - Your Name].

Tip 2: Start with a personalized greeting

When sending a resume email, it’s important to address the recipient by name to make the email feel more personal. If you’re unsure who to address your message to, do some research on the company’s website or LinkedIn page to find the hiring manager’s name. If you can’t find the name, stick to the format “Dear hiring manager.”

Tip 3: Briefly introduce yourself 

In the first paragraph, you should tell the recruiter who you are and why you are in touch. You should only include basic information, such as details about your application or applicable skills. Remember that your goal in contacting a hiring manager is not to initiate a lengthy conversation but rather to introduce yourself professionally and express your interest in the position. Be sure to write concisely, demonstrate your enthusiasm for the role, and keep your tone friendly.

email introduce yourself job seeker

source: LiveAgent

Tip 4: Explain what you have to offer the company

An effective resume letter should explain why you are passionate about a position, but more importantly, it should explain what you have to offer your prospective employer. Include statements that succinctly describe how you’ll meet the needs of the position and what skills you bring to the table. We’ll provide you with some good resume email samples later. So keep reading. 

Tip 5: Add a call to action 

This is the last section before you close and sign your name. State that you are willing to meet to discuss the position and your qualifications further. You can also use this section to state that you welcome questions and look forward to hearing from them.

Tip 6: Add and name your attachments correctly

To avoid technical problems, send your resume to the recruiter in PDF format unless they specify a format preference for your resume files. Name the files so they are easy to find, for example, name_last_name_resume.pdf and name_last_name_cover_letter.pdf. If you want to make it even easier for your potential employers to see your resume, you can also share the PDF as a link. Additionally, reducing the PDF size for email is crucial as it ensures faster transmission and smoother accessibility.

Tip 7: Add a professional signature with your contact details

How to end a resume email? It’s essential to include a professional email signature with your contact information at the end of your resume email. You can even make a QR code that can be scanned for easy access to all your contact details. A well-designed signature can make a lasting impression and convey a sense of professionalism, which can increase the likelihood that you will receive a response from the employer.

A professional email signature typically includes your name, job title, phone number, and any relevant social media links. By providing this information, you make it easy for the employer to get in touch with you if they are interested in setting up an interview or if they have any additional questions.

Use MySignature, an online signature generator that allows you to create a custom signature with a variety of design templates and customization options. 

Bonus tip: Research the company you are applying to

Potential employers want to know that you know their business – you did not pick the position at random – and that you can demonstrate your knowledge. Is your prospective employer building an app? Download and test it. Do they create marketing campaigns for clients? Make sure you’ve checked out their portfolio. You may admire the company’s commitment to the environment or its involvement in the local community. Let them know. Include some specific details in your email that show you’ve done your homework, but be concise. 

8 sample emails to send with resume for job applications

Have you seen a job posting that asks you to send an email with cover letter and resume? Or maybe you’ve decided to contact your dream company directly. If so, you are probably wondering what to include in an email to make your resume stand out.

Sometimes employers will give you clear instructions on what you should include in the email. If that’s the case, follow the employer’s instructions to the letter. But if you can’t find any instructions, don’t worry. You can use each example of resume email below.

Sample email to send resume for job

This is a typical example of an email to send when applying for a job. A good classic template that can be used in any situation, for any service, or in any industry. 

email sample

Hello [insert recipient’s name],

I saw your [insert a position name] job opening on [insert the name of the resource] – it seems like a great opportunity! I’ve attached a copy of my resume and cover letter to this email, and I would love to be considered for the position.  

I have a considerable amount of transferable experience, having worked in the industry for [insert number of years]. I’ve read the job description and feel that I have the skills and expertise to excel in this role.

If there is any additional information I can send to you and your team, please let me know.

Best regards, 

email sample

Photo source:  Depositphotos

Sample email to send resume to recruiter

Sending your resume to a recruiter can be a great way to jumpstart your job search and get your application in front of someone who can help you find relevant job opportunities. Use this sample email to send resume to recruiter.

email sample

Hi [insert recipient’s name],

My name is [insert your name], and I’m applying for the position of [insert job name]. Please find attached my resume and portfolio.

I’ve reviewed the job description and feel that I have all the critical skills, including professional qualifications. You’ll also find all the details of my previous roles and current position in my resume. 

Can you please explain how the process works and what the following stages will be?

I’m looking forward to hearing from you about how we move forward with my application. Thank you.

email sample

Simple sample email to send resume for job if you scheduled an interview

If you’ve already scheduled an interview but want to add something, don’t hesitate to write a short email. Here’s a simple sample email to send resume for job:

email sample

Hi [insert recipient’s name],

My name is [insert your name], and I’m scheduled to attend an interview for the [insert job name] position on [insert date].

Before I come to meet you, I thought it would be appropriate to provide some background information on my previous experience and professional qualifications. I’ve attached my resume and portfolio to this email which I hope you will get a chance to review.

If you have any questions, I’m happy to answer them before and during my interview. 

I’m looking forward to meeting you and learning more about this fantastic role. Thank you!

email

Sample follow-up email after sending resume 

Not heard back after your job application? You might need this sample follow-up email after sending resume.

email sample

Hi [insert recipient’s name], 

I’m reaching out today to follow up on the [insert job name] position for which I applied on [insert date]. I would like to express my continued interest in this position and hope to have the opportunity to speak with you about it. 

I believe that my skills and expertise would be an excellent addition to your team, particularly my [insert a list of relevant skills or previous experience]. Please let me know if I can provide any additional information or materials.

I’m looking forward to speaking with you and appreciate your consideration!

Best,

email

Sample email cover letter with attached resume

If you decide to just attach your resume to the email when applying for a job, consider writing a shorter version of your cover letter for the body of the email. This will give the recruiter a quick look at your strengths and qualifications, and they may be more inclined to carefully review the resume attached to the email.

email sample

Hi [insert recipient’s name],

I was referred to you by a mutual acquaintance, [insert name of mutual contact], who said you had an opening for a [insert job name].

I have [insert the number of years] years of experience as a [insert job name]. I am a professional looking for a career, not just a job. I am organized, reliable, self-motivated, and computer savvy. I enjoy being part of a team but can also work independently.

Attached to this email is a copy of my resume for your review and consideration. Once you have had a chance to review my resume, please contact me if you have any questions or to arrange an interview. I am looking forward to speaking with you in the near future.

Thank you very much for your time,

email signature

Thank you for considering my resume email sample

A polite way to acknowledge the time and effort that goes into the hiring process is to thank someone for considering your application. Use this “thank you for considering my resume” email sample.

email sample

Hi [insert recipient’s name],

Thank you for considering my resume for the position of [insert job title] with [insert company name]. 

Although I was disappointed not to be shortlisted for an interview, I understand the reasons. I would like to stay in touch with you if possible. Please keep me informed of any future opportunities for which you feel I may be suitable.

Thank you very much,

email to recruiter

Asking someone to review your resume email sample

Getting feedback on your resume can be incredibly valuable in helping you stand out to potential employers and land your dream job. So here’s an “asking someone to review your resume” email sample.

email sample

Hi [insert recipient’s name],

I was wondering if you could help me by reviewing my resume. As someone whose opinion I value, your feedback would be incredibly helpful as I work towards achieving my career goals.

I am currently looking for [indicate your current career goals or the type of job you are applying for], and I believe your perspective could help me improve my resume. Would you mind taking a look and providing feedback on the overall format, clarity, and any areas that could be improved?

I’ve attached my resume to this email for your review. Please let me know if you have any specific questions or areas of focus.

Thank you for your time and consideration.

Sincerely,

email signature

Sample how to respond to a resume received email

If you are on the hiring side, it can be overwhelming to respond to the numerous resumes you receive. Use this sample how to respond to a resume received email.

email sample

Dear [insert candidate name],

Thank you for your interest in the [insert job title] position with [insert company name]. We have received your application and will review it carefully.

Please note that we receive a large volume of applications and may not be able to respond individually to each applicant. However, we will keep your application on file for future opportunities that may be a better fit.

Thank you again for your application and enthusiasm for the position.

Best regards,

email signature

Now that we are done with email samples, let’s discuss a few important things about your resume email.

When to send a resume email?

The best time to email your resume depends on the company and industry you are applying to, as well as the individual preferences of the hiring manager or recruiter. However, as a general rule of thumb, it’s best to email on a weekday between Tuesday and Thursday during normal working hours.

Avoid sending resume emails over the weekend or on a Monday, as these days can be particularly busy for recruiters and hiring managers as they catch up on emails and tasks from the previous week. On top of that, it’s better not to do it too early in the morning or late at night, as your email can get lost in people’s inboxes or come across as unprofessional.

What to write in a subject line for resume email?

When sending a resume by email, it’s essential to come up with a clear and concise subject line that accurately reflects the purpose of your message. Here are some examples of a good subject line for resume emails:

  • [Job Title] Application - [Your Name]
  • [Your Name] - Resume for [Job Title] Position
  • [Your Name] Resume - [Company Name] Job Application
  • [Your Name] Application for [Job Title] at [Company Name]
  • Experienced [Job Title] - [Your Name] Resume.

Email body for sending a resume

The email body for sending a resume should include a brief introduction that highlights your qualifications and explains why you are a perfect fit for the position. It should also mention any attached documents, such as your resume and cover letter.

cv in attachment email

source:  Quora

Also, you need to add a call to action for the recipient to review your application materials. Overall, the body of the email should be well-written, polite, and respectful, and leave a positive impression on the recipient.

How to find out if your email was opened?

If you are sending an important email, such as your resume, you may want to know if the recipient opened and read it. We recommend you MySignature to see this info. 

email tracker

MySignature is an email signature generator, but it also includes a powerful email tracker and analytics feature. With its help, you can track if your email was opened, how many times it was opened, and if the recipient clicked on any links in the email, such as the link to your resume. To use MySignature’s email tracker, simply create an email signature, enable the tracking feature, and compose and send your email as usual. 

Resume email: final thoughts 

In today’s digital age, emailing your resume has become a common practice. And that makes life easier. However, it’s still important to take some time and make sure your resume email is well-written, professional, and tailored to the position you are applying for. Use a clear and concise subject line that accurately reflects the purpose of your message. Also, make sure the body of your email is clear and easy to read. Include a brief introduction that highlights your qualifications and explains why you are a good fit for the position.

Remember to attach your resume and cover letter as separate documents. Proofread your email carefully before hitting the “Send” button. Finally, consider using an email tracking tool like MySignature to monitor the success of your job search emails and follow up accordingly. By following these tips and best practices, you can increase your chances of landing your dream job and making a positive impression on potential employers. Good luck!

FAQ

What to write in an email when sending a resume not for a specific job?

When emailing your resume without a specific job in mind, it’s important to craft a brief and compelling introduction that highlights your skills and qualifications. In this type of email, you’ll want to express your interest in potential employment opportunities with the company, so do your homework and research the company you are applying to. Explain what skills and qualifications you can bring to the table.

What to write in an email when sending a resume to recruiter?

Greet the person by name. Tell them what job you are applying for and identify the attachments. State any personal connections to the job. Also, say something about the position, but not too much. Tell them that you look forward to hearing from them. Finally, add a professional email signature with your contact details at the bottom of your resume email. 

Should you send a resume by email?

Yes, it is generally acceptable and common to email a resume. In fact, many employers prefer to receive resumes by email because it allows them to easily organize and review candidates’ applications.

Is it better to send a resume as a Word document or a PDF?

It’s generally recommended to send your resume as a PDF file rather than a Word document.

What should be included in an email message when a resume is sent as an attachment?

If you are sending your resume as an attachment, your email should include a polite greeting, a brief explanation of why you are sending your resume, an explanation of why you are a good fit, and your contact information (ideally, include it on your email signature). Also, mention that you have attached your resume.

Vasyl Holiney
Vasyl Holiney
Vasyl is a Product Marketing Manager at MySignature with experience in SEO and Growth. He has been featured on HubSpot, The Next Web, ActiveCampaign, and other well-known marketing blogs.